REQ.NO.:61-07-3017
ALL SUPPLIERS THAT DO NOT COMPLY WITH THE TERMS &
CONDITIONS STATED HEREUNDER, THEIR OFFERS WILL BE NEGLECTED WITHOUT PRIOR
NOTICE.
1-
THE FOLLOWING CONDITIONS ARE CONSIDERED TO BE GENERAL TERMS
& CONDITIONS WHILE CONDITIONS THAT MENTIONED WITHIN BID DOCUMENTS ARE
CONSIDERED TO BE SPECIAL CONDITIONS IF THERE WILL BE ANY CONTRADICTION OR DIFFERENCES,
BID DOCUMENTS CONDITIONS WILL BE DEPENDED.
2-
BID BOND
SUPPLIER
SHOULD ISSUE A BID BOND OF 1% OF THE TOTAL AMOUNT OF SUBMITTED PRICES TO BE
ATTACHED TO COMMERCIAL OFFER, IN FAVOR OF SOC AND FOR A PERIOD OF THREE MONTHS
AND TO BE EXTENDED UP TO SIX MONTHS IF NEEDED, OTHERWISE OFFERS WILL BE
NEGLECTED. IT SHOULD BE IN A FORM OF A BANK GUARANTEE OR A CERTIFIED CHECK
IN IRAQI CURRENCY WHICH SHOULD BE ISSUED BY ANY IRAQI BANK OR TO BE PAID IN CASH
DIRECTLY TO OUR ACOUNT.
3-
COMPANY PROFILE:-
- UP-TODATE AN ESTABLISHMENT CERTIFICATE IS
REQUIRED WHICH SHOULD BE AUTHENTICATED AND STAMPED BY CHAMBER OF COMMERCE AND
MINISTRY OF FOREIGN AFFAIRS IN THE COUNTRY WHERE IT HAS BEEN ISSUED AND SHOULD
BE AUTHENTICATED BY THE IRAQI EMBASSY THERE.
4- PERFORMANCE BOND: - THE SUPPLIER SHOULD
SUBMIT TO SOC BEFORE SIGNING
THE (P/O /CONTRACT ), AN UNCONDITIONAL PERFORMANCE BOND
EQUIVALENT TO 5% OF TOTAL AMOUNT OF THE (P/O / CONTRACT). IN A FORM OF A BANK
GUARANTEE EXCLUSIVELY THOUGH TRADE BANK OF IRAQ (TBI) OR ANY IRAQI BANK OR DEPOSIT THE
REQUIRED AMOUNT IN SOC CURRENT ACCOUNT NUMBER
L/C
SHALL BE OPERATIVE ONLY AFTER SUBMISSION BY THE SUPPLIER TO SOC OF THE REQUIRED
P/B.
5- DESTINATION: IF MODE OF TRANSPORTATION IS BY SEA THE DELIVERY
TERM IN SUBMITTED OFFER HAS TO BE (CIF UM-QASSER OR CIP BASRAH ONLY) OTHERWISE
THE OFFER WILL BE NEGLECTED.
6-
TENDER(S) DOCUMENTS SHOULD BE
COLLECTED THROUGH YOUR REPRESENTATIVE AGAINST PAYMENTS WHICH IS EQUAL TO
(100-USD) FOR ENQUIRY AND (500 USD) FOR PROJECTS WHICH IS NOT RE-FUNDABLE.
7-
TECHNICAL & COMMERCIAL OFFER
(S) SHOULD BE SEPARATELY SUBMITED IN THREE COPIES ONE FOR COMMERCIAL OFFER
& TWO FOR TECH.OFFERS (HARD AND ELECTRONIC COPY) AND IN SEALED
STAMPED ENVELOPES. COMMERCIAL OFFER WILL NOT BE ACCEPTED THROUGH E_MAIL OR FAX.
8-
A COPY OF TENDER PAYMENT RECEIPT
(S) SHOULD BE ATTACHED WITH OFFERS.
9-
OFFERS SHOULD INCLUDE:-
A-
FULL ADDRESS::-
COUNRTY , CITY , DISTRICT , STREET , BUILDING AND FLOOR NUMBER (IF AVAILABLE).
B- VALIDITY SHOULD NOT BE LESS THAN (120) DAYS
STARTING FROM CLOSING DATE.
C- SHIPMENT PERIOD & DELIVERY PERIOD.
D - ADVISING BANK FULL ADDRESS FOR HIS COMPANY AND ADVISING BANK`S
ADDRESS SHOWING:, CITY , DISTRICT , STREET , BUILDING
AND FLOOR NUMBER (IF AVAILABLE). AND ACCOUNT NO.
E-
F- OFFERS SENT BY DHL OR REGISTERATED MAIL
BEFORE CLOSING DATE ARE ACCEPTED.
10-
OFFERS TO BE DEPOSIT IN SPECIFIED
TENDER BOXES WHICH ARE SITUATED AT (RECEPTION).OF OUR COMPANY H.Q.
11-
TECH.SPEC. MAY BE SUBJECTED TO
CANCELLATION BY S.O.C WITHOUT PRIOR NOTIFICATION.
12-
PAYMENT TERMS WILL BE EFFECTED THROUGH IRREVOCABLE L/C AS FOLLOWS:-
FOR MANUFACTURER
-
MAXIMUM AMOUNT OF 90% AFTER PRESENTING THE REQUIRED SHIPPING
DOCUMENTS.
-
10% AFTER RECEIVING AND INSPECTING
MATERIALS.
- FOR AGENTS WILL BE PAYED 70% & 30% AND AS MENTIONED
ABOVE.
13- ANY REQUESTS REGARDING ANY OF THE FOLLOWING AFTER ENQUIRY`S
AWARDING ARE NOT ACCEPTED:-
A- PRICES
NEGOTIATION.
B- CHANGING ORIGIN OF MATERIALS.
C- CHANGING COMPANY NAME.
14-
ACCEPTANCE: BY ACCEPTANCE OF THE PURCHASE ORDER SUPPLIER
HAS AGREED THAT THE PRICES CONTAINED HEREIN ARE FIRM.
15-
WARRANTY: THE SUPPLIER WARRANTS THE MATERIALS UNDER THE P/O FOR
DEFECTS ARISING FROM FAULTY DESIGN , MATERIAL OR
WORKMANSHIP FOR (3-6) MONTHS FOR S/P AND (6-12) MONTHS FOR EQUIP.,(5-7) YEARS
FOR PIPE LINE AND VALVES, FROM THE DATE
OF RECEIPT OF THE MATERIALS ON END USER’S SITE.
16- PENALTIES:
SUPPLIER HAS TO
PAY A DELAY PENALTY FOR EACH DAY DELAY ACCORDING TO THE FOLLOWING EQUATION
WHICH SHOULD NOT EXCEED (10%) OF THE TOTAL AMOUNT OF P.O :-
TOTAL AMOUNT OF
P/O ×10 % = PENALTY PER
DAY
DELIVERY PERIOD BY
DAY
OTHERWISE THE
SUPPLIER WILL BE NOTIFIED. IF SHOWS NO ADHERENCE TO HIS OBLIGATION, P/B WILL BE
SEIZED AND THE P/O WILL BE FULFILLED ON HIS ACCOUNT. DELAY DUE TO CAUSES BEYOND
CONTROL (FORCE MAJEURE) WILL NOT BE LIABLE TO PENALTIES PROVIDED THAT SUCH
CAUSES HAD BEEN IMMEDIATELY NOTIFIED BY FAX , E- MAIL OR REGISTRATED MAIL &
APPROVED BY CLIENT . PAYMENT OF THESE PENALTIES BY SUPPLIER SHALL BE THE SOC, S
SOLE REMEDY
FOR SUPPLIER FAILURE TO DELIVER THE MATERIALS IN TIME BUT SHALL NOT RELIEVE
SUPPLIER FROM ITS OTHER OBLIGATIONS UNDER THE PURCHASE ORDER.
17- INSPECTION AND TERMS: ALL MATERIALS OR EQUIPMENT ORDERED WILL BE
SUBJECTED TO FINAL INSPECTION AND APPROVAL AT FINAL DESTINATION.
18-
ASSIGNMENT: THE PURCHASE ORDER IS
NOT ASSIGNABLE IN WHOLE OR IN PART WITHOUT THE S.O.C. WRITTEN APPROVAL.
19-
LETTER OF CREDIT:
PAYMENT WILL BE EFFECTIVED THROUGH
OPENING AN IRREVOCABLE L/C. ALL
BANKING CHARCHES OUTSIDE IRAQ ARE ON THE
BENFICIARY`S ACCOUNT, AND ALL BANKING CHARGES INSIDE IRAQ ON APPLICANT ACCOUNT, EXCEPT CONFIRMATION, EXTENSION
, AND L/C AMENDMENT ARE ON BENIFICIARY`S
ACCOUNT.
20- DOCUMENTS:
(ONE) ORIGINAL OF
THE FOLLOWING DOCUMENTS SHOULD BE SENT TO OUR COMPANY AT LEAST (10) DAYS PRIOR
TO MATERIALS ARRAVIAL TO ENTRY POINT FOR CUSTOMS AND CLERANCE PURPOSES.
- COMMERCIAL INVOICES
- BILL OF LADING /
CMR / AIRWAY BILL.
- PACKING LIST.
- INSURANCE
CERTIFICATE.
- CERTIFICATE OF ORIGIN.
- MILL TEST CERTIFICATE (S) & THIRD PARTY
INSPECTION CERTIFICATE OF THE SUPPLIED MATERIALS IS REQUIRED.
21 -SHIPMENT
INSTRUCTIONS:
A- THE BILL OF LADING SHALL INDICATE COUNTRY OF REGISTRATION OF THE
VESSEL AS WELL AS THE PORT OF CALL OF THE VESSEL UP TO THE DELIVERY.
B- WE PREFER SHIPMENT TO BE EFFECTED THROUGH IRAQI LINES OR
AIRWAYS OF UNITED ARAB SHIPPING COMPANY, .IF NOT AVAILABLE, ON SHIPS NOT MORE THAN
15 YEARS OF AGE.
C- IT IS PREFERABLE TO SHIP MATERIALS
TO SOC BY (ALABSAN AL-RASHID, UM-QASSER SUN, AL-AUTHMAN CO, OTHER COLLABORATED
CO) & NOT BY (CMA-CGM/FRANCE, SEBAA OF MARINE LINE OF IRAN) AGAINTS WRITTEN
PLEDGE BY SOC TO HAND THE ORIGINAL SHIPPING DOCUMENTS TO THE CARRIER FOR
CLEARANCE PURPOSE AS SOON AS WE RECEIVED THEM BY TRADE BANK OF IRAQ AND INORDER TO FACILITATE CLEARING AND RECEIVING CONSIGNMENTS, THE BILL OF LADING
SHOULD INCLUDE THE FOLLOWING: ((SHIPMENTS SHOULD BE RELEASED AGAINST WRITTEN
PLEDGE BY SOC TO HAND THE ORIGINAL
SHIPPING DOCUMENTS TO THE CARRIER AS SOON AS RECEIVED BY SOC ))
22-
PARTIAL AWARDING ON QUOTATION, SUPPLIER/CONTRACTOR ARE REQUESTED TO
STATE THEIR ACCEPTANCE OF (PARTIAL) AWARDING OR NOT.
23-
PACKING : THE SUPPLIED MATERIALS SHOULD BE PACKED EFFICIENTLY
AND ACCORIDING TO THE NATURE OF THE MATERIALS.
24-
SUPPLIER WHOM ENQUIRY WAS AWARDED TO
MUST BEAR ANNOUNCEMENT COST.
25-
(STAMP FEES) WHICH IS EQUAL TO (0.002) OF THE
TOTAL AMOUNT OF CONTRACT/P.O SHOULD BE BORNE BY THE CONTRACTOR..
26- SETTLEMENT OF
DISPUTES.
DISPUTES ARISING AFTER SIGNING P/O ARE SETTLED ACCORDING
TO THE FOLLOWING METHODS:-
A- COMPROMISE:-
THE PARTIES ENDEAVOUR TO SETTLE
AMICABLY ANY DISPUTE ARISING OUT OF OR IN CONNECTION WITH THE P/O OR ANY
PROVISION THEREOF THROUGH THE APPOINTMENT OF A COMMITTEE FROM BOTH PARTIES TO
STUDY THE MATTER CAREFULLY AND COME TO AN AGREEMENT ACCORDING TO RELEVANT
EFFECTIVE LAWS AND INSTRUCTIONS. FAILING THE ABOVE, EITHER PARTY MAY REFER THE
MATTER TO ARBITRATION.
B-
ARBITRATION:-
ARBITRATION IS DONE BY A COMMITTES
OF ARBITRATION CONSIST OF THREE(3)ARBITRATORS. EACH
PARTY APPOINTS ONE ARBITRATOR AND THE TWO ARBITRATORS ASSIGN THE THIRD
ARBITRATOR WHO ACTS AS THE CHAIRMAN. IN CASE OF DISAGREEMENT TO SELLECT A
CHAIRMAN FOR ARBITRATION COMMITTEE, IT WILL BE CHOSEN BY
IF ANY DISPUTE
ARISES BETWEEN THE PARTIES WITH RESPECT TO TECHNICAL MATTERS, SUCH DISPUTE MAY,
AT THE ELECTION OF EITHER PARTY, BE REFERRED TO AN INDEPENDENT EXPERT FOR
EVALUATION. SUCH EXPERT SHALL BE AGREED UPON BY THE PARTIES AND SHALL BE
WILLING TO UNDERTAKE SUCH EVALUATION, AND SHALL BE INDEPENDENT, SHALL NOT BE
ORIGINATED FROM, OR HAVE BEEN AT ANY TIME A CITIZEN OF, THE COUNTRY IN WHICH
EITHER OF THE PARTIES IS ORGANISED, AND SHALL HAVE NO INTEREST OR RELATION WITH
EITHER PARTY OR WITH ANY OF THE ENTITIES CONSTITUTING THE PARTIES AND SHALL BE
QUALIFIED BY EDUCATION, EXPERIENCE AND TRAINING TO EVALUATE THE MATTER IN
DISPUTE. THE EXPERT SHALL ACT AS AN EXPERT AND NOT AS AN ARBITRATOR. THE
RELATED COSTS AND EXPENDITURE FOR REFERRING ISSUES FOR EXPERT EVALUATION SHALL
BE SHARED EQUALLY BY THE PARTIES.
28- PREVAILING CIRCUMSTANCES.
IT IS CONFIRMED AND AGREED BY THE CONTRACTOR THAT THE PREVAILING
CIRCUMSTANCES IN IRAQ DO NOT IN ANY WAY CONSTITUTE AN IMPEDIMENT FOR THE
IMPLEMENTATION BY THE CONTRACTOR OF HIS OBLIGATIONS UNDER THE CONTRACT.
29- INSTRUCTIONS OF TAXES:-
SUPPLYING CONTRACTS ARE EXEMPTED FROM INCOME TAXES
UNLESS ONE OR MORE OF THE FOLLOWING CONDITIONS ARE AVAILABLE:-
A-
THE SUPPLIER
HAS AN OFFICIAL REPRESENTATIVE THROUGH A REGISTERED BRANCH INSIDE
B-
THE
SUPPLIER HAS A
C-
THE
SUPPLIER HAS NEGOTIATER & CHARGED AFFAIRS OF REGULAR AGENCY THAT HAS THE
RIGHT TO SIGN CONTRACTS AND FOLLOW UP THEIR EXCUTION.
D- THE AMOUNT
OF THE CONTRACT TO BE PAID TO THE SUPPLIER (CASH) OR (BARTER) INSTEAD OF IRAQI
GOODS OR PRODUCTS.
E-
THE
CONTRACT HAS A COMPETION WORK, SUCH AS (INSTALLATION ,
OPERATING & MAINTENANCE).
30- ALL SUPPLIERS SHOULD
NOTIFY SOUTH OIL COMPANY OF THE MATERIALS DELIVERY DATE
TO IRAQ AND SUBMIT COPIES OF
ALL RELEVANT SHIPPING DOCUMENTS WITH A LETTER ISSUED BY THE ADVISING BANK TO CONFIRM
DATE OF RECEIVING THOSE DOCUMENTS, TO ENABLE SOUTH OIL COMPANY TO FOLLOW UP
RECEIPT OF THE AFOREMENTIONED ORIGINAL SHIPPING DOCUMENTS FROM TRADE BANK OF
IRAQ AND / OR OTHER CONCERNED IRAQ PRIVATE BANKS BEFORE MATERIALS ARRIVAL AT
PORT OF DESTINATION IN IRAQ TO SECURE THEIR SWIFT CLEARANCE ONCE THEY ARRIVE.
FAILURE TO COMPLY WITH A/M REQUIREMENT WILL MAKE THE SUPPLIES LIABLE TO ALL
EXPENSES AND DUTIES ARISE FROM THE DELAY OF THE MATERIALS CLEARANCE AND
CONSEQUENTLY WILL BE DEDUCTED FROM THEIR PROCEEDS.
MATERIALS SHOULD BE RELEASED BY CARRIER AS SOON
AS THEY ARRIVE FINAL DESTINATION ACCORDING TO REGULATIONS WHICH STATED THAT
(MATERIALS FOR THE BENEFIT OF IRAQI GOVERNMENT SHOULD BE RELEASED AT ONCE). AND
WITHOUT THE ORIGINAL BILL OF LOADING IN CASE OF DELAYING OF ITS
RECEIVING FROM THE ADVISING BANKS. OTHERWISE ALL THE GRAND FEES WILL BE ACCOUNTED
ON MATERIALS RESULTED FROM DELAYING WILL BE ON THE SUPPLYING COMPANIES.
SUPPLIED MATERIAL AND EQUIPMENT IS PREFERRED
TO BE SHIPPED THROUGH THE SHIPPING COMPANY (SHAMS UM QASSER AND IMAD AL-OTHMAN/
AL-IMAD GROUP)OTHERWISE SUPPLIER WILL BE LIABLE FOR
PENALTIES THAT ARE RESULTED FORM NOT RELEASING MATERIALS / EQUIPMENTS BY
CARRIER WHEN REACHING FINAL DESTINATION.
SOUTH OIL COMPANY HAS THE RIGHT TO KEEP
CONTAINERS FOR ITSELF IF MATERIALS ARE DELIVERED (CIF).
31- YOU ARE KINDLY REQUESTED TO PROVIDE US
WITH THE FOLLOWING DOCUMENTS IN ORDER TO CONSIDER YOUR COMPANY IN OUR
INVITATIONS FOR TENDERS:
► AN
UP-TODATE AND VALID ORIGINAL CERTIFICATE OF REGISTRATION, INCLUDING NET
CAPITAL, AUTHENTICATED BY MINISTRY OF FOREIGN AFFAIRES AND IRAQI EMBASSY IN THE
COUNTRY IN WHICH YOUR COMPANY LOCATED.
►COMPANY PROFILE INCLUDING YOUR FIELD OF SPECIALIZATION, HISTROY
OF CONTRACT EXECUTION, MANUFACTURING YOUR COMPANY DEALING WITH.
►
ORIGINAL LETTER OF AUTHORIZATION ISSUED BY MANUFACTURERS OR SERVICES AND
MATERIALS SUPPLIERS, WHOSE PRODUCTS AND SERVICES MEET
OUR COMPANY REQUIREMENTS, AUTHENTICATED BY MINISTRY OF FOREIGN AFFAIRS IN YOUR
COMPANY.
►IF YOU
HAVE ANY OFFICES, AGENTS, REPRESENTATIVES OR SUBSIDIARY COMPANIES IN IRAQ, THEY
SHOULD SUBMIT A TAX CLEARANCE CERTIFICATE ISSUED BY IRAQI GENERAL TAX
DIRECTORATE/ COMPANIES DEPARTMENT, FULL ADDRESS WITH PHONE NO. FOR THE
REPRESENTATIVE IS REQUIRED.
►ISO
CERTIFICATE AND/OR ANY OTHER CERTIFICATE ISSUED BY AN INTERNATIONALLY
ACCREDITED CLASSIFICATION SOCIETY.
LOCKING FORWARD TO A MUTUAL COOPERATION IN THE BEST
INTEREST OF BOTH OF OUR COMPANIES
32- SUPLLIER
EMPLOYEES
CONTRACTOR IS NOT PERMITTED
TO EMPLOY OFFICIAL(S) OF IRAQI OIL INSTITUTIONS TO EXCUTE SERVICE CONTRACTS (DRILLING,
CEMENTING, LOGGING OR COMPLETION OF WELLS, …ETC)
INSIDE
33-
WOODEN PACKING
WOODEN PACKING OF SUPPLIED MATERIALS
AND EQUIPMENTS SHOULD BE CLEARED FROM BANK AND TREATED BY HEAT,VAPOR AND
SATURATED BY CHEMICAL PRESSURE AS WELL AS TO BE MARKED WITH A FIXED READABLE
AND CLEAR MARK TO INDICATE THAT THIS WOOD IS TREATED BY ONE OF THESE FORESAID
WAYS.
34-
THE NAME OF THE BUYER (END USER) ( SOUTH OIL COMPANY) SHOULD BE CLEARLY STATED
ON ALL SHIPPING DOCUMENTS AND SHIPMENT SHOULD BE RELEASED AGAINST WRITTEN
PLEDGE BY SOC TO HAND THE ORIGINAL SHIPPING DOCUMENTS TO THE CARRIER AS SOON AS
SOC RECEIVED THEM.
NOTE:-
THE RATE OF TAX WILL BE AS
FOLLOWS:
1.SUPPLYING CONTRACTS
:-(3%).
2.OTHER CONTRACTS
:-(3.3%) .
|
ITEM |
DESCRIPTION |
UNIT |
QTY |
|
|
ELECTRICAL CABLE |
|
|
|
1 |
MIDIUM VOLTAGE CABLE 12KV SINGLE CORE 500mm2 COPPER CONDUCTOR XLPE INSULATED PVC SHEATH ALUMINIUM WIRE ARMOURED PVC OUTER SHEATH (CU/XLPE/PVC/AWA/PVC) |
M |
34000 |
|
|
NOTES: |
|
|
|
|
2) ORIGIN MUST BE ; |
|
|